FAQ

Manual document verification leads to lost files, delayed approvals, and compliance gaps during audits.

A digital document management system should define required documents by program, enable stage-based uploads, enforce file format validation, set dynamic due dates, and provide approval workflows with real-time status tracking.

Ken42 centralizes document governance with role-based access, structured approval logs, and audit-ready repositories aligned to accreditation requirements.

Higher education institutions handle thousands of applicant, academic, compliance, and accreditation documents annually.

A document management system organizes submission workflows, defines checklists, maintains centralized repositories, controls access permissions, tracks approvals, and preserves audit logs for governance transparency.

Ken42 embeds document management within the institutional lifecycle, ensuring documents remain linked to applications, students, and compliance workflows.

Manual approvals via email create weak traceability and inconsistent decision-making.

Automated workflows should allow role-based approvals, rejection reason codes, resubmission processes, API-based validation, and status-triggered notifications.

Ken42 enforces structured approval chains with complete status history, ensuring every document decision is traceable.

Without visibility, applicants miss deadlines and admissions teams chase incomplete submissions manually.

A college ERP must provide real-time status dashboards, pending/accepted/rejected reports, automated reminders, and deadline tracking.

Ken42 offers centralized tracking with automated alerts and applicant notifications to reduce administrative follow-ups.

Accreditation cycles often require institutions to reconstruct evidence from scattered sources.

An audit-ready system must store documents with metadata tagging, structured folders, access logs, and historical status tracking.

Ken42 preserves document trails from admission to alumni, ensuring NAAC and NBA documentation is continuously available.

Different admission stages require different documents, which makes static upload systems ineffective.

Stage-based collection should dynamically request documents based on status, set submission deadlines, and automate reminders.

Ken42 enables configurable stage-based document workflows tied directly to application progression.

Decentralized storage increases compliance risk and weakens institutional control.

Centralized repositories ensure controlled access, structured organization, retrieval by category, and complete audit visibility.

Ken42 integrates document storage within the core ERP architecture to eliminate scattered file dependencies.

Unstructured status transitions lead to confusion and inconsistent applicant communication.

A higher education ERP should support customizable statuses, dependent sub-statuses, bulk updates, approval controls, and workflow automation.

Ken42 provides status-based automation with complete audit logs for governance clarity.

Manual rejections introduce bias and delay decision timelines.

Rule-based rejection engines allow eligibility criteria enforcement, automated notifications, analytics on rejection trends, and appeals tracking.

Ken42 ensures consistent, criteria-based decision logic within structured workflows.

India's linguistic diversity requires accessible application experiences.

An admission system should support multi-language forms, localization controls, and translation management.

Ken42 enables multi-language support across forms and workflows to improve applicant accessibility.

Security breaches compromise exam credibility and institutional reputation.

A secure exam system must include role-based access control, secure login, timer-based auto-save, live or automated proctoring, randomized question selection, and session recording.

Ken42 provides structured online exam governance with compliance logging and audit trails.

Colleges require structured exam creation, applicant mapping, scoring automation, and reporting capabilities.

An entrance exam management system centralizes question banks, scheduling, evaluation workflows, score normalization, and compliance reports.

Ken42 integrates entrance exams with admission workflows to ensure seamless applicant progression.

Manual scheduling creates overlaps, conflicts, and last-minute changes.

An automated system should support defined exam dates, conflict detection, rescheduling logic, and proctor allocation.

Ken42 automates scheduling with real-time mapping to applicants and staff availability.

Monitoring large-scale exams manually is operationally intensive.

Modern exam systems integrate live proctoring, AI-based automated monitoring, and secure browser controls.

Ken42 supports live and automated proctoring within structured exam conduct workflows.

Different exam versions may vary in difficulty.

Score normalization ensures fairness by adjusting results based on standardized criteria.

Ken42 supports normalization logic within evaluation workflows for equitable decision-making.

Regulatory audits require detailed exam activity records.

A compliance-ready system must maintain logs of exam sessions, evaluator actions, score changes, and schedule records.

Ken42 generates comprehensive compliance reports with structured audit logs.

Manual mapping increases errors and administrative workload.

Automated applicant-exam mapping uses eligibility logic, program selection, and predefined rules.

Ken42 ensures seamless applicant allocation to relevant exam cycles.

Question duplication and inconsistent formats reduce assessment integrity.

A robust system must support categorized question banks, difficulty tagging, import/export, randomization, and versioning.

Ken42 enables structured question bank management across exam cycles.

Without audit logs, institutions cannot defend evaluation decisions.

Audit logging records login times, submission timestamps, score edits, evaluator actions, and system changes.

Ken42 embeds compliance and audit logs into every stage of exam governance.

Performance analytics helps refine selection criteria and improve fairness.

A system should generate individual performance reports, comparative analysis, attempt tracking, and trend insights.

Ken42 provides performance dashboards that connect entrance results to admission and enrollment outcomes.